OSHA delays compliance date for electronic filing of injury, illness reports
On May 12, 2016 the Occupational Safety and Health Administration (OSHA) published a rule entitled “Improve Tracking of Workplace Injuries and Illnesses”, with an effective date of January 1, 2017. The final rule for electronic filing set an initial deadline of July 1, 2017, as the date by which establishments with 250 or more employees in industries covered by the recordkeeping rule as well as establishments with 20-249 employees in certain high-risk industries would have been required to submit the information from their completed 2016 Form 300A to OSHA electronically.
For those watching the OSHA website as the deadline for filing quickly approached, there has been a realization that the portal for electronic filing of this information never appeared. Therefore, it has not been a great surprise that just days before the deadline, OSHA has officially proposed a five-month delay in the electronic reporting compliance date of the rule. The data collection system was originally intended to launch in February 2017. This would have given employers four months to submit their data in time for the due date of July 1. However, the launch was postponed. OSHA now expects to launch the data collection system by August 1. This delay has moved the compliance date from July 1, 2017, to December 1, 2017. OSHA is stating the proposed five-month delay is to allow the new OSHA Administration an opportunity to further review and consider the rule. The current Administration believes that a further delay of the compliance date is appropriate for the purpose of additional review into questions of law and policy. OSHA has also shared that it intends to issue a separate proposal to reconsider, revise, or remove other provisions of the prior final rule.
OSHA has established a webpage for more information on the rule: “Improving Tracking of Workplace Injuries and Illnesses”.
Update July 14, 2017
OSHA to launch application for submission of injury and illness data electronic filing on August 1st
In a July 14, 2017 press release, OSHA states it will launch the Injury Tracking Application (ITA) on August 1, 2017. The Web-based form will allow employers to submit electronically required injury and illness data from their completed 2016 OSHA Form 300A. The application will be accessible from the ITA webpage.
The data submission process involves four steps:
- Creating an establishment;
- Adding 300A summary data;
- Submitting data to OSHA; and
- Reviewing the confirmation email.
The secure website offers three options for data submission. One option will enable users to manually enter data into a web form. Another option will give users the ability to upload a CSV file to process single or multiple establishments at the same time. A third option will allow users of automated recordkeeping systems to transmit data electronically via an application programming interface.
The ITA webpage also includes information on reporting requirements, a list of frequently asked questions, and a link to request assistance with completing the form.
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